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New Haven PTO

Committee Descriptions

  • Community Rewards Fundraiser – Make contact with area businesses quarterly to have fun successful fundraisers around the area. Also spearheads PR around Kroger Rewards.  Also organizes restaurant nights within local community.
  • Father-Daughter Social – Organizes event for February, reserves space at New Haven, selects theme, and advertises event.  Selects decorations, photographer or a photo booth, corsages, DJ and activities (coloring, games), and refreshments for kids.  Sells tickets in advance, collects money & distributes wristbands and maintains list of guests.
  • Fifth Grade Recognition Night – (end of school year) Orders & serves cake and punch after 5th grade recognition ceremony; orders, picks-up, & delivers flowers for 5th graders and 5th grade teachers on day of event. Assists 5th grade teachers with T-shirt and trophy/medal orders as needed.
  • Mother-Son Dodgeball – Organizes event for April, selects theme and advertises event.  Selects decorations, photographer or a photo booth, entertainment/games/activities for kids.  Organizes dinner with cafeteria staff or with outside vendors and sells tickets in advance, collects money & distributes wristbands and maintains list of guests.
  • Popcorn Fridays – (1 day/month for 2 hours each) coordinates popping, bagging, and delivering popcorn or Tiger Surprises to classrooms on 10 pre-approved Popcorn Friday mornings (works with Tiger Store chair to determine dates).  Maintains master lists for each classroom to help teachers determine which students receive popcorn each day.   Orders popcorn/popcorn bags and Tiger Surprises as needed and checks delivery for correct inventory.
  • Special Persons Day (Kindergarten) – Works with Kindergarten teachers to organize day for grandparents, parents, or other such “special people.”  Children give a performance for their special guests. Purchases cookies/lemonade to be served in cafeteria for both AM and PM shows. Purchases supplies for each Kindergarten student to make 2 foam picture frames prior to the event.  Takes and develops photos of students for frames.  Recruits responsible 5th grade students to make signs, direct traffic and hand out programs.
  • Spirit Wear – Busiest time is late summer/fall.  Orders New Haven spirit wear and sells at orientation night.  Handles fall apparel orders, taking money, placing order, sorting and distributing fall orders.  Coordinates PTO/Staff polo orders, which can be done several times during the year.  Organizes additional apparel drives as needed including Spring Pre-Sale for following school year.
  • Talent Show – (spring) Organizes talent show for grades K-5 in spring.  Advertises event, distributes rules and sign ups, and holds 2 days of auditions 3-4 weeks prior to event.  Duties include delivering registration forms and helping at auditions and the show.  Directs show on day of event.  Usually holds 2 performances during day.
  • Teacher Appreciation & Hospitality – Organizes TA Week in May and other treats throughout the year.  Organize teacher back to school lunch in August and end of year lunch in May.  Organizes sack dinners for staff during parent conferences in the fall, PTO crossover lunch in May, and other events as needed during year.
  • Read-a-thon
  • Parents Night Out

 

EXECUTIVE BOARD

  • President - Organize: plan and set priorities.  Recruit, manage, motivate and retain volunteers.  Welcome a diverse and inclusive group of members, volunteers and leaders.  Run effective programs. Manage money and raise funds.  Run effective meetings.  Ensure all voices are heard through effective use of parliamentary procedure.  Advocate on behalf of students.  Transition to the next leadership team by nurturing potential leaders and preparing the incoming team.
  • Vice President Programs -  Oversees all program committees, assisting committee chairs as needed with events, activities and programs such as foodraisers! 
  • Director of Membership – Busiest time is late summer/fall.  Coordinate PTO membership drive.  Sell memberships at orientation day, maintain and submit membership list.  Coordinates volunteers and their interested events.
  • Vice President Fundraising – Oversees fundraising committees, assisting committee chairs as needed with events such as Fall Carnival, Mother Son Dodgeball, and Father Daughter Dance.
  • Director of Public Relations - Ensures the timely communication of activities, functions and information to the school and PTO. Updates and maintains email distribution list. Sends out weekly e-messages, updates web site and calendar as necessary and manages Facebook page. Sends thank you notes from the general PTO. Responsible for sending condolence letters and partnering with the library to purchase books in memoriam for immediate family members of students and staff.

  • Secretary - Responsible for recording all minutes for every Board and General Membership meeting. This includes keeping an accurate, concise, permanent record of the proceedings.  Responsible for all records and documents of past meetings at every meeting. Sign, with the president, authorizations for payment after the association votes to pay a bill and or reimbursement of funds. 

  • Treasurer - Ensures that the PTO’s financial records are reviewed according to the bylaws and responsible for all fiduciary responsibilities of the PTO. Sign, with the president, authorizations for payment after the association votes to pay a bill and or reimbursement of funds.